Essential Cubicle Cleaning And Maintenance Hacks

No matter whether your cubicle is in a professional office or a customized workspace, having a dirty work area is detrimental to your mental and physical health. Many people are in the habit of cleaning their homes but habitually ignore their workstations. To help ensure this doesn’t happen to you, here are some essential cubicle cleaning and maintenance hacks.

Wipe Down, Clean Up

Cleaning the items you touch on a daily basis is a great way to stop germs in their tracks. Common culprits include your mouse, keyboard, headset, and telephone. Suitable materials for this task include a microfiber cloth or disinfecting wipe, with the latter being more advantageous for group settings where you’ll likely be dealing with other peoples’ germs.

In addition to sanitization, it is a good idea to clear your workspace of any significant clutter by the end of the day. This ensures your workstation looks clean and is free of any potential distractions at the start of the next day, which allows you to approach your shift with clarity and peace of mind.

Deep Disinfectant

So you’ve already cleaned your mouse, phone, headset, keyboard, and telephone, now what? Figure out which spaces in your cubicle see the most traffic and wipe them down with disinfectant wipes. Doing this once at the end of every week is enough to keep your workstation tidy and germ free.

Don’t Let Trash Accumulate

When it comes to trash, companies typically take one of two approaches. Some hire a cleaning crew, which means all you have to do is make sure they did a good job and alert the proper authorities if anything is off, However, if you do not have a cleaning crew then you need to make sure you are taking out the trash at least twice per week. The accumulation of garbage and food results in disgusting odors and attracts germs and various pests.

Organizational Suggestions

No matter how frequently you clean, it is essential to make sure you are not overlooking anything. So set up a comprehensive schedule and make sure you adhere to it. This could include things like cleaning photo frames and pen holders, reducing the number of pens and personal items at your desk, and regularly cleaning cables, cords, and power strips.

Ready to take your office organization to the next level? Contact Office Furniture Direct to set up a free space planning consultation.

If you are planning an office overhaul for your business, you will be making lots of decisions over the coming months. Everything from layout to finishes will be open to consideration. If the overhaul is a success, your new office space will look wonderful, and it will also help your employees feel their best when they’re at work and will boost productivity.

You’ll be introduced to a lot of new concepts during your office overhaul, and two of these are office space planning and office design. To understand the different stages of your potential project, it’s crucial to understand the difference between these two.

Office space planning
This is the first step in the process. When you’re planning your office space, you’re looking at elements like the number of existing windows, office configuration, breaks rooms, cubicles, and more. You should consider how many employees you house in how much space, and work from there to find the optimal layout for your office.

Some newer ideas in office planning are noise abatement techniques and options in types of workspaces. Office equipment stores can offer different products – foam ceiling panels, telephone hoods – to decrease noise pollution in your office. As with most things, some employees will thrive in an open floor plan while others would benefit working in a private cubicle. A mix of the two will help your employees be productive.

Office design
This phase relies more on a theme and occurs after you have planned your office space. This is when you decide on the overall look and feel of your new office. What kind of office equipment will you choose? What kind of finishes? How modern or traditional do you want your office to look?

The final choices should reflect your brand. What are you trying to convey to your customers? How about to your employees? Settle on what your brand represents to both parties and then play around with that concept in the physical space of your office. These decisions matter in the long run because they will pull the office together into a coherent space at the end of the project.

Be sensitive to the needs of your employees and your clients when designing and planning your new office space. The experts at Office Furniture Direct have many options for you to custom match your office space with your needs. Your business will thank you.

Important Factors To Consider When Outfitting Your Office With Cubicles 

Finding the perfect set of cubicles is essential for any business. After all, this is where your employees will be spending most of their time. To this extent, the right set of workstations will inspire contentment and productivity. However, choosing the right set can be a challenge.

Whether you’re outfitting a small space or an entire office building, here are some important factors to consider when purchasing cubicles for your office.

Keep Employee Needs In Mind

Cubicles that fail to meet your employees’ daily needs can actually be detrimental to your business. So before you decide on a particular style or brand, pay close attention to how your employees work. What are their tasks in the day and how do they go about accomplishing them? Does doing so require a certain level of privacy? Do they need any extra space? All of these are important questions that will have bearings on your final decision.

Budgetary Constraints

Odds are your budget is not infinite. However, that doesn’t mean you won’t be able to find stylish, reliable cubicles at a reasonable price. In fact, the odds are stacked in your favor, as most people tend to overestimate the cost of new cubicles.

Spatial Constraints

Maintaining a productive flow throughout the office is paramount to the success of your business. Cubicles that problematize or disrupt the flow should be discarded in lieu of something more adherent to your office’s spatial dimensions. So before you go out and buy the first thing that catches your eye, make sure to take room measurements. Doing so might inspire an entirely new approach or increase resolve as it pertains to your current trajectory. Either way, the productivity you inspire will reward you down the line.

Maintain That Office Aesthetic

While functionality is undoubtedly the most important thing to consider when selecting cubicles, it is good to keep your office’s aesthetic in mind. Maintaining a sense of unity will continually reinforce the core ethos of your business.

Ready to find the perfect cubicles? Contact Office Furniture Direct today. In business for over 15 years, they are one of Portland’s premier suppliers of new and pre-owned office furniture. Their comprehensive selection is sure to contain something that’s perfect for your project. Beyond that, they offer free space planning consultations where a staff member visits your home to assess the space and help you design a custom floor plan, as well as expedient installation by a licensed firm.

The benefits of private cubicle workstations

There’s a lot of hype about the open workspace design of many modern offices. An open workspace is one room with many workstations, the idea being that this type of workspace is more conducive to collaboration and leads to healthier employees. But is this patently true for all employees? Probably not. As with most things, some employees will thrive in an open floor plan office, while others would benefit from working in a private cubicle.

Here are a few reasons why you may want to consider including cubicles in your office floor plan:

Less distraction

For certain types of people and certain types of tasks, an open floor plan is not ideal. Depending on the nature of the work, an employee might not be able to give their full attention to the task at hand when there’s a lot of distraction. It’s not just audio distractions, comings and goings of co-workers can break concentration as well.

Work/life balance

In an open floor plan, everyone can see what everyone else is doing. Mostly this type of interaction promotes productivity and team-building, but it also puts pressure on your employees. Your employees may feel uncomfortable being the first one to leave at the end of the day or the last one in in the morning.

If a worker is stationed near a supervisor’s station, they might feel pressure to perform optimally at all times and can’t relax. These feelings can become overwhelming and affect your workers’ productivity levels.

Stress

The peer pressure of being constantly surrounded by fellow workers and the low-level noise and visual distractions can lead to stress build-up in your employees. The stress is subtle, but even low amounts of stress can lead to time management issues and even compromise your employees’ immune systems.

In the modern working world, open office plans are very popular, but an employer should think about their employees’ varied work styles. Much like in other areas of life, people’s preferences when it comes to working are very different – some prefer total silence whereas some like the hustle and bustle of an open office.

Be sensitive to the needs of all your employees. Consider a hybrid office design that includes open meeting areas as well as private cubicles. The experts at Office Furniture Direct have many options for you to custom match your office space with your workers’ needs. Your employees will thank you.

Workstation Layouts That Enhance Productivity

Ensuring optimal levels of productivity within a workspace is no easy task.  There are an incredible number of factors involved, some of which are beyond your control.  If an employee is having problems at home that occupy their thoughts, you can’t do much more than give them a personal day to try to rectify the situation.

However, there are plenty of areas where you can take steps to improve productivity on a daily basis, starting with the office environment you create.  The right workstation layout can have a major impact on productivity, and there are several ways you can plan for a layout conducive to enhancing efficiency and performance.

Adequate Work Space
Understanding what your employees do and how they utilize work space is essential to creating proper workstation layout, whether you’re measuring the square footage needed for each cubicle or desk area or you’re considering the optimal size of desk you’ll need and how equipment should be arranged.  The work area and furniture assigned to each employee should be adequate to accommodate the work they must do.

Organizational Tools
Clutter can be a productivity killer, so you want to make sure each workstation is outfitted with the organizational tools needed to ensure organization and efficiency.  This could include furniture like shelving and filing cabinets, or desktop and drawer organizers that coral cables, contain pens and pencils, and house loose papers until they can be addressed or filed away.

Ergonomic Solutions
Productivity can be hampered by discomfort, which is why ergonomic solutions have become an essential part of the office layout.  Ergonomic keyboards can help to eliminate repetitive motion injuries, for example, while ergonomic chairs and adjustable desks can reduce instances of back and neck pain, which are among the most common complaints from desk jockeys.  With the right ergonomic office solutions, you’ll create a work environment conducive to greater comfort and productivity.

Ample Lighting
Technically, this has little to do with the actual layout of the workspace, unless it centers on desktop task lighting, but having abundant natural lighting is one of the most important factors when it comes to increasing productivity, so it bears mentioning.  Our circadian rhythms are based on cycles of light and darkness, so when we find ourselves in a poorly lit environment, it’s only natural that we start to feel sleepy.

However you arrange your workstations and work surfaces, you need to find ways to imbue your space with natural light, as well as artificial lighting that mimics the sun.  When paired with suitable workstation layouts, this element could significantly boost productivity.

How to Choose the Right Cubicles for Your Workspace

The layout in your office may seem like a passing concern. As long as you can fit the number of workstations needed to accommodate headcount, does it really matter which cubicles you use or how you arrange them?

As a matter of fact, the layout of your workspace can impact performance, productivity, and employee morale, so choosing a suitable layout and using the right elements is hugely important if you want your operation to be efficient and profitable, and you hope to retain talent. How do you go about choosing the right cubicles for your office space? Here are a few things to consider.

Take Measurements
From a purely practical perspective, you shouldn’t purchase cubicles until you’re sure they’ll actually fit in available space. You need to measure the square footage in your office to ensure that the number and size of cubicles you have in mind will actually fit. If not, you might need to select a different product or consider expanding your workspace to fit more cubicles and employees.

Don’t forget to measure furniture, as well. Whether you have existing furniture or you’re planning to purchase desks and other needed furnishings to fill your office, it’s important to make sure the design elements in your office all work together before you buy.

Consider Usage
What is it your employees do? Their tasks could determine the size and shape of cubicles you choose. Does the average employee need multiple monitors, myriad equipment and devices, and plenty of storage space, including filing cabinets, drawers, and shelves? Or do employees use simple enough setups that two people could reasonably share a single cubicle space with a desk on either side?

Consider Corporate Culture
Your corporate culture and the way you envision employees interacting with each other and the space could have a major impact on the cubicle design you choose. For example, do employees frequently collaborate as teams or do they mostly work solo?

Is your company’s work philosophy more traditional or creative in nature? In other words, do you encourage employee interaction or do you expect them to hunker down and get work done in silence?

You also need to consider how you want light and sound to flow through your space. Should cubicles provide seclusion so workers can focus on their tasks, or do you want an open environment that facilitates conversation and creative thinking?

When you take the time to consider your space and furnishings, how the space will be used, and the behavior you expect from employees, you’ll have a much easier time choosing suitable cubicles for your workspace.

Design & Layout

When you are looking to reconfigure your office’s layout and overall design, things can become overwhelming rather quickly. With so many design options and layouts to choose from, it can be hard to narrow things down and to choose the best options for your specific workspace. While all workspaces are different and all require different design elements to thrive, here are a few tips to consider when reconfiguring your office’s design and layout:

Utilize Natural Light

Natural light is much better for the human eye than fluorescent light. The latter can cause headaches and eye strains. Additionally, natural light helps to control your melatonin levels. This affects how focused and alert one feels. The more your employees are exposed to natural light, the more alert they will feel; this, in turn, will boost productivity.

Be Spacious

Be conscious about how you use the space in your office. Employees should be able to move about freely and furniture should be situated in a way where, if an emergency arises, people can exit the office in a safe and quick manner.

Prioritize Storage

For many, storage is often the last thing that is considered when they are redesigning an office. However, storage should be prioritized. By ensuring your office has ample storage, clutter will be reduced. This will allow employees to work in a more efficient manner.

Don’t Skimp

While it can be tempting to purchase furniture based on cost, make sure that the furniture you purchase for your office is of good quality. With cheap furniture, you get what you pay for. Not only will this make your office look subpar, but poor-quality furniture can affect the health of your employees negatively. Ergonomic office chairs, for example, have been proven to increase productivity and reduce the number of sick days that employees take. Additionally, higher-quality furniture lasts longer than poorly made furniture; this will save you money in the long run.

Use Your Lobby

Your lobby is the first thing customers and clients see when they step into your office. It is important that your lobby reflects your business and what your business offers. It should have comfortable seating and should be an extension of your business.

Reconfiguring your office does not have to be an overwhelming experience. By using these tips when designing your new office, you will be able to create a space that reflects the values of your business and that stimulates pride in the people that work there.

Contact the Experts at OFD today or Schedule an Appointment for a Free Consultation.

Professional Design

As our culture shifts from work, work, work to promoting a more balanced work life, one of the more notorious changes within offices has been the overall design of the office itself. More and more companies are realizing the importance of creating a space that employees want to work in versus a space that employees have to work in.

An office that is designed with intent is an office that employees can take pride in; this, in turn, can boost productivity as well as overall office morale. The key to a creating a well-designed office is to hire a professional. Here are a few benefits of hiring a professional to design your office space:

Save Time and Money

Many business owners may think that hiring an interior design professional will cost them more money than it would cost to simply re-design their office themselves. However, a professional is able to make strategic choices, does not need to adapt to a design learning curve, and will not have to experiment with different styles (which costs money in the long run). Further, you are able to save time. You can focus on business while a professional interior designer focuses on the aesthetics of your office.

High-Quality Materials

A professional designer knows what materials are best and has connections in place to ensure that the items you are receiving are high-quality and long-lasting. This helps avoid the usage of cheap materials that wear down quickly over time.

A Vision

Setting out to re-design an office on your own can become overwhelming. It can be hard to see the bigger picture. A design professional will present you with a mock-up of what you can expect the final product to be. This allows you to add your opinions in so he or she can tweak the plan to fit your wants and needs.

Maximizing Space

Design professionals know how to use the space available to them in a precise way. He or she will ensure that your space is designed in a way that encourages productivity and does not hinder people from getting their jobs done or from moving about the office without obstructions.

Hiring a design professional to design your office is a wise choice. A well-designed office is a fantastic way to ensure that employee productivity is boosted, stress is reduced, and that you are able to keep up with the changes in how people work in this day and age.

Contact the Experts at OFD today or Schedule an Appointment for a Free Consultation.

Optimize Your Office Layout

Most people spend a majority of their days in an office setting. At (at least) 40 hours per week, it is important that this shared working space is optimized in a way that maximizes both comfort and productivity. If you are looking to change up your current office space in an attempt to make the best use of the space, here are five ways to do so:

  1. Plan Ahead

Before you start buying an array of accessories and bulky treadmill desks, it is important to sit down, make a budget, and come up with a list of priorities. Then, you should decide on who will be the main decision maker in regard to designing your new space. If you have the funds, an interior designer is worth consideration as hiring a designer will be less time-consuming. Finally, consider your employees and what they (and your company as a whole) require in order to work as productively and comfortably as possible.

  1. Toss Uncomfortable Furniture

Before you begin rearranging the furniture in your office, think about whether or not it is worth keeping. Poorly made furniture or furniture that is worn is not just an eyesore – it is a health hazard. Furniture that is not made with the body in mind can result in various health problems for your employees like chronic back pain, migraines, carpal tunnel syndrome, and eye strain. Ergonomic desk chairs, for example are fantastic places to start when looking for new office furniture.

  1. Give Your Employees a Choice

Research has shown that employees report higher satisfaction in their jobs when they are given the freedom to personalize their workspaces or choose where in the office they would like to work.

  1. Do Not Neglect Lighting

Lighting in an office matters. The more natural light, the better. Studies have shown that 68% of employees report that they are unhappy with the lighting in their offices. If natural light is not possible due to a lack of windows (or sun), consider lighting that mimics natural light.

  1. Create a Relaxation Space

In order for your employees to be productive, they need breaks in areas where work is not permitted. Design a space that does not have computers or anything that would be considered work-related. The more relaxed your employees are, the more productive they will be.

By utilizing these five ways to optimize your office layout, you will be able to design an office that is productive and that is simply a great place to work.

Contact the Experts at OFD today or Schedule an Appointment for a Free Consultation.

Boost Productivity

 

When you are furnishing your office, it is important to design it in such a way that employees can be as productive as possible. Having an aesthetically pleasing office setup can lift the moods of your employees, increase performance, and maximize productivity. In order to ensure that your office’s design is tailored in a way that increases overall productivity, keep these four tips in mind:

Be Wary Of “Open” Office Designs

While open offices are trendy, it is important to read the room. If a majority of your employees are Millennials, an open office plan may work. However, if you have a mix of employees, research has shown that open office plans do more harm than good. In fact, in a 2013 study, 53% of office workers that were surveyed were regularly disturbed by their coworkers when trying to work on private tasks.

Productive offices have quiet zones for specific kinds of work that require deep thinking and silence. While you can have a part of your office that is open, designate an area that is portioned off from the rest of the office so employees can have some privacy when needed.

Utilize Natural Light

Fluorescent light is a mood and productivity killer. Natural light is beneficial for the happiness of your employees. An added bonus is that working in an office with a lot of natural light has been shown to help employees sleep better at night, which can help increase their productivity during the day. Maximize the access that your office has to sunlight.

Add Personality

Turn your office into a place that employees enjoy working in. Utilizing bright colors and artwork can help boost productivity by inspiring creativity. Further, an aesthetically-pleasing office is beneficial of terms of client relations. First impressions matter. The better the first impression with a client, the more likely it is that they will utilize your company’s services.

Invest in Certain Items

Office workers spend a lot of time seated. Proper seating is incredibly important. Invest in chairs that are comfortable and that promote good posture so that your employees do not develop chronic back pain (one of the leading causes of sick days in the office). Further, do not skimp on high-quality computers, scanners, printers, software tools, and fast Wi-Fi.

By utilizing these four office design tips, you will be able to boost productivity by creating an environment that is enjoyable to work in.

Contact the Experts at OFD today or Schedule an Appointment for a Free Consultation.

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Since opening for business more than 15 years ago, Office Furniture Direct has sold and installed furniture for small, medium, and large businesses throughout the Pacific Northwest and beyond. Call us at (503) 546-1546 to see how we can service you.

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