Storage Solutions for Small Workspaces
One of the best ways to increase your work efficiency is to declutter your workspace. There’s only so much “stuff” a small office can contain, though, which can sometimes make things more difficult when you want to keep your workspace organized and tidy.
The good news, though, is that there are plenty of ways that you can optimize your work area, even if it is on the smaller side. Take a look below for some of our top tips for maximizing storage in small places.
Wall Mount Storage Options
When your floor and desk are overflowing, it might be a sign that you’ve overlooked one of the best storage spaces…your walls! People have been installing shelves for years. However, there are several crafty and practical wall mounts that have also recently become popular.
- Pegboard systems are a great way to save space in your drawers and on your desktop. They can be used to hold office supplies such as scissors, headphones, and short cords.
- Corkboards are great for posting or clipping notes, papers, and appointment cards. Even in a digitized world, many people prefer a physical reminder of upcoming tasks and goals.
- Wall boxes are perfect for collecting office mail and for storing folders (especially for files that need to be shared with others!).
By using storage solutions that can mount on your walls, you’ll leave your desk open to be used for focused tasks, instead of piles of clutter.
The digital age has made the typical office look like a sound engineer’s booth, filled with cords and cables strewn everywhere. It’s not uncommon for an office (or a desk) to contain a laptop, a phone, a printer or copier, a tablet, and other electronic devices.
Cable organizers and boxes are an excellent way to collect and restrict cords by securing them to parts of a desk or a wall out of view — and more importantly, out of your way!
You can even get power modules to ensure that your office has suitable outlets to power all of those gadgets!
There are plenty of attractive shelving options for people who want to save space in their office, but sometimes a better use of those spaces becomes necessary.
Containing smaller items that don’t normally belong on a shelf is an excellent way to eliminate clutter. You can open up a significant amount of space in the office by using baskets and containers of various sizes to store materials that you want easy access to. Because baskets and bins come in a variety of sizes and styles, you can even use them to make your space brighter and more personalized to your individual tastes.
When you’re simply stuck and want to optimize your tiny office, you can also consider enlisting the help of a professional space planner. It can go a long way towards designing that organized and unhampered office you’ve been dreaming of!
Relaxing Break Rooms: 5 Trends for Shared Spaces
Intuitive business owners know that relaxing and aesthetically pleasing workspaces can improve employee performance. Comfortable employees are less distracted and more productive.
This idea isn’t limited to isolated offices or cubicles. Most business models encourage collaboration and teamwork as central principles of their success. This makes it even more important for companies to fashion functional, yet appealing spaces that colleagues can share.
This includes the break room.
Let’s take a look at five trends will improve the utility of your break room, while also making sure that it becomes a place that is inviting for employees.
1. Take Advantage of Natural Lighting
Apart from offering the opportunity to view the world outside and feel a pleasant breeze, windows allow natural sunlight to brighten the workspace.
Our body’s natural rhythms are tethered to daylight. No matter what kinds of lights you have in your common spaces, they simply cannot replicate some of the things that sunlight can do, such as:
- Boost mood
- Reduce eye strain and headaches
- Limit lethargy
Additionally, natural light saves on energy costs.
2. Consider Your Amenities
Too often, the break room becomes a catch-all that looks like a large broom closet. But its ultimate purpose is to provide employees a place to eat, drink, and interact with each other.
Consider how many of your fondest memories include time spent with others in a coffee shop or a pub. Food and beverages invite community. Separating out storage space and gathering zones can foster excitement in your workforce.
3. Think About Functionality
Populate your break room space with several different types of tables. A standing bar table provides relief for people who’ve been sitting all day. Side tables allow someone to sit on a couch with a book without also having to hold a cup of coffee. Round tables allow small teams of colleagues the opportunity to sit and converse.
When you’re thinking about seating, pay attention to how many people use the break room to ensure that there will be a place for everyone.
4. Get Creative with the Furniture
Tables and chairs serve an important function, but sometimes, an employee just wants to de-stress. This goal can be accomplished with strategic selections of furniture.
Beyond the standard couch or lounge chair — which can still be useful — why not hang a hammock or a couple of swings in the room if the space allows?
And for the intense employee who best decompresses through physical movement, an exercise ball or a set of yoga mats might be a nice option.
5. Differentiate Your Spaces
No one enjoys a break room that looks just like every other room in the office. Consult with a specialist who can suggest color schemes, unique fixtures, or creative ways to use a conventional or outdated space.
What Are the Best Options for Standing Desks in Cubicle Office Environments?
Sitting for too long each day can have negative health effects. For instance, people who sit too much have an increased risk of heart disease, diabetes, and early death. This presents an obvious problem for office workers, who tend to sit at office desks for the majority of their workday.
Because of the negative health effects of sitting too much, standing desks have become increasingly popular. Standing desks, also referred to as “stand-up” desks, are work surfaces that allow you to stand comfortably while completing the functions of an office job. Below, we will discuss some of the best options for standing desks in cubicle office environments.
The most important feature of a standing desk is the ability to adjust the desk’s height and position. Some standing desks are fixed in a particular position. Avoid purchasing this type of standing desk.
As we mentioned above, improved posture is one of the health benefits of standing while you work. Because of this, you may find that you stand differently at your desk after you have been using it for a few weeks or months.
In a cubicle office environment, there will likely be circumstances or particular interactions for which standing is not ideal. Buying an adjustable standing desk will allow you to lower the work surface and sit in an office chair when necessary.
Some lower quality standing desks feature a crank system to raise and lower the work surface. Superior models feature an electrical adjustment system.
Electric standing desks can be adjusted conveniently with a built-in keypad. Many models offer an automatic syncing feature to adjust to different users’ preferences with a single button push.
When considering a standing desk, be sure that it offers electrical height adjustment.
Sufficient Weight Capacity
When you are purchasing a height adjustable table or desk, the maximum weight capacity is an important factor to consider. Although the desk may only need to support a small computer or laptop on a daily basis, work circumstances in which multiple people are using a desk are likely to arise.
The average weight capacity of a standing desk ranges from 200-300 lbs. Buying a standing desk with a higher support capacity allows for multiple workers to use the desk if the needs of the office change. Some office workers require a range of CPU hardware, multiple monitors, and other tools that quickly increase the required weight capacity of their desk.
When buying a standing desk for a cubicle office environment, it is important to consider all of these important factors to determine the best option.
Latest trends in home office design as more people work from home
Working from home used to be something we had the option to do if we wanted to get ahead for the week or maybe finish up a few items that didn’t get completed at the office that day. In some cases, employers offered one or two “work from home days” as a workplace incentive. But now, thanks to COVID-19, remote work has become a reality for people all over the world. As businesses and schools have had to close their doors as a safety precaution, the pandemic has forever changed the way we operate and interact with one another.
As we’ve all worked to adjust to our new normal, creating a dedicated home office space has become a top priority. While some people are fortunate enough to have an extra room to use as a workspace, others have had to get more creative when it comes to working with smaller areas. Regardless, the next several months will see a spike in new home office spaces that focus on functionality, much more than aesthetics. Here are a few of the latest trends in home office design:
A Space that Reflects Your Style
If you’re fortunate enough to be working from home right now, then you have a chance to create a home office space that reflects your personality. There are very few rules here when it comes to artwork, decor, and other additions to enhance your productivity. Your office can truly be as creative as you want it to be. So go ahead, go bonkers! You’ll be surprised by how much work you get done in a space that is smart, organized, and stimulating.
A Functional Space
Virtually any corner of your home can be transformed into a work area. Getting creative about your home office space is a trend that’s catching on with more and more homeowners. Whether it’s a closet, a small corner in the hallway, a mudroom at the back of the house, or even an indoor porch area, people are finding ways to fit a desk and office chair wherever they can.
If you’re taking calls all day, then you’ll probably need a quiet area with an appropriate backdrop and a good wifi signal. This ensures that your office is both practical and productive. The key here is to create a workspace based on your specific needs. A room with sliding glass doors, for example, is a smart option for blocking out noise while allowing you to keep an eye on the kids.
How Big Should the Cubicles in Your Office Be?
The nationwide shutdowns that marked the early part of 2020 have slowly lifted, allowing more businesses to resume operations, but “business as usual” simply isn’t an option with the threat of COVID-19 lingering. This has forced companies to rethink how their office settings function.
Before, it was fine to have rows of connected cubicles, or even open office environments devoid of barriers between desks, providing teams with opportunities to collaborate. Now, everything has changed, and in addition to improving ventilation and increasing cleaning and sanitization, many businesses have to create entirely new layouts for seating, in compliance with social distancing guidelines.
The good news is, you can easily add barriers between workers when you include cubicle walls around desks, in addition to placing them six feet apart. However, when modifying your floor plans, you’ll also have to consider the size of your cubicles, because of course, the square footage they claim will impact the number of workers you can fit into any given space. How big should cubicles be?
Economy versus Performance
On the one hand, smaller cubicles allow you to plan a layout that includes more work stations in any given space. Since you’re already losing space to social distancing, you naturally want to make the most of the space you have left.
Unfortunately, squeezing workers into teeny-tiny cubicles may not provide the best environment for productivity, or safety. Consider, for example, a small work station with just enough room for essentials like a computer, a phone, and a small filing cabinet.
While it will get the job done, employees will have to leave their desk to use any other equipment (like a printer, for example). This wastes time over having individual printers at employee desks, but it also creates greater opportunity for virus transmission as employees move through the office and interact with high-touch surfaces (printer buttons/touchscreens).
With larger cubicle and work spaces allotted to each employee, you’ll not only increase productivity and safety, but likely improve employee morale, as opposed to cramming workers into cramped, claustrophobic work stations.
How Big is Big Enough?
The size of cubicle you choose will depend on a couple of factors, including available space, the needs of workers, and whether or not you’re willing to implement measures like A/B scheduling to alleviate the need for your entire staff to be in the building at any given time. Your best bet is to use modular products that allow you to create cubicles in a variety of sizes and configurations. A call center employee, for example, might need less space and equipment than a graphic designer.
In addition to carefully considering sizing to suit the needs of specific employees (or types of activities), you should think about the makeup of your cubicles, including colorful paneling, see-though upper panels to preserve light flow, and ergonomic solutions that promote health and morale. With the right cubicles, you can create an environment conducive to performance and safety when employees return to the office.
Using Cubicles and Dividers to Help Employees Feel Safe and Socially Distance during COVID
There are plenty of reasons why businesses use cubicles in their office spaces, not the least of which is providing employees with private space in which to get their work done, free of chatty co-workers or other distractions. However, cubicles have become a much more important addition to your office space in the wake of challenges presented by COVID-19. They provide a way to help employees maintain socially distancing guidelines and feel safe when returning to work.
Companies are going out of their way to create safe and healthy work environments by increasing cleaning and sanitization, adding hand sanitizer and wipes throughout the office, reducing high-touch surfaces, improving ventilation, instituting mask mandates, and more. However, with new worries about the coronavirus potentially spreading by airborne means, the addition of cubicles and dividers can not only curb the spread of particulates, but also put employees at ease. Why should you include these features as part of your office upgrades?
Add Physical Barriers
Proper ventilation, social distancing, hand-washing/sanitizing, and mask mandates go a long way toward stopping the spread of the coronavirus, but studies have shown that when people linger indoors, every exhalation can add to the amount of virus in the air. Proper air circulation and ventilation can help to draw contaminated air out and infuse fresh air into the environment, but you’ll still want to stop air from drifting between work stations.
This is where cubicles and dividers come in, creating physical barriers that stop and redirect air currents. With the right layout, you can not only maintain social distancing, but direct potentially contaminated air to vents, where it will be removed from the environment, rather than coming into contact with employees.
Many companies work to foster a family feeling in the workplace, encouraging camaraderie among teams and a general atmosphere of collaboration. Unfortunately, COVID-19 has made it downright dangerous for employees to fraternize as they once did. For the foreseeable future, your business will have to work to discourage not only water cooler talk, but employees popping their heads over cubicle walls to chat with the person at the next work station.
You might not like the idea of placing floor-to-ceiling barriers between cubicles, as this can make employees feel isolated and create a dark, depressing space. The good news is, there are plenty of options to engineer a bright, attractive work environment.
Modern, modular cubicles not only allow for a wide range of configurations, including spacious and ergonomic solutions, but you can choose panels in bright hues that stimulate the brain and boost morale. You can also select transparent panels that allow for unhindered light flow, and even let employees engage in non-verbal communication through panes (waving, smiling, and so on), so they still feel like they’re part of a team. With the right cubicles and dividers in place, you can design an office that still feels social, even as you keep employees safe and socially distanced.
The negative effects of poor office ergonomics
Many workers are in a constant mindset of getting things done as effectively as possible, focusing intently on the job that’s in front of them. Principles of ergonomic, the physical science of working more safely and efficiently, probably aren’t at the forefront of their minds. But they can play a huge role in a worker’s overall quality and productivity—especially if they’re bad.
Physical pain and discomfort are the most noticeable effect of bad work ergonomics, and many of the most serious effects make themselves apparent over time.
Muscle, joint, or back pain can be some of the first symptoms that arise. Some of the more known conditions that can appear after prolonged, bad posture include musculoskeletal disorders like tendonitis, carpal or radial tunnel syndrome, disc diseases, and trigger finger.
The long-term potential effects of inferior ergonomics can be especially surprising and harmful. Corrupted posture can create excessive compression on internal organs like the lungs and digestive tract, which can cause respiratory damage and stomach issues. Decreased circulation can lead to the formation of varicose veins. In worst-case scenarios, bad ergonomics can lead to excessive weight gain, which can contribute to the development of type-2 diabetes or heart disease.
Bad moods, stress, and mental fatigue
Bad ergonomics can also result in diminished moods and mental fatigue. Just as bad posture compresses internal organs, it can do the same to the nerves throughout your spinal column.
Forward Head Posture is a condition that frequently occurs among workers who are bent over a computer screen for excessive amounts of time, and it exerts excessive pressure on the spinal cord. When that happens, the body’s nervous system becomes more restricted, which directly impacts one’s thought patterns and emotional demeanor—which can put a worker in a horrible, stressed-out mood.
Incorrect ergonomics can also restrict one’s oxygen flow, which can significantly reduce the overall capacity of one’s lungs. That can result in excessive tiredness or fatigue.
All the above conditions, naturally, can have a direct and adverse effect on the amount and quality of one’s work productivity. Some may become so uncomfortable or ill that they need to take time off. Others who straggle into the office may be unable to do more than the absolute minimum work required.
Depressed office morale is a direct correlation of low productivity, as well. Those scrambling to meet a certain level of output to make up for absent workers may begin to feel resentful. Some may even quit to find a better opportunity where they can more easily meet expectations.
How coronavirus will reshape the look and feel of your office
Global events with long-lasting implications usually don’t happen more than once in a generation. Most of them are impossible to predict. But when they occur, the shockwaves they produce can have far-reaching effects that affect every aspect of our lives.
Such is the case with the COVID-19 pandemic. Many of the measures taken to restrict the spread of the virus have been viewed as temporary. But as the coronavirus continues to spread and proliferate, some of its effects may be more permanent than even some experts used to imagine.
One area that’s been affected more than most is the workplace. The advent of working at home has already changed how teams function. Uncertainty about the future of COVID-19—especially its transmissibility—may even change the course of all office designs in the future.
The COVID-19 pandemic highlighted one aspect of work culture that had already been taking hold for some time: the rise of working from home. Since coronavirus shutdowns began in March 2020 around 62% of American workers have worked from home, compared to just 25% before.
So perhaps the most dramatic change in the contemporary office is that its very necessity has become questioned—it’s not the intensely focused hub of activity that drove business in the 20th century. Office designs of the future will be revised to reflect an innovative approach to group collaboration, one that emphasizes the inclusion of more remote workers and improved connectivity. Technology is central to those efforts.
A more distributed floor plan
In theory, with more workers based in remote locations, offices will have more open space. On top of that, there’s every likelihood that social distancing measures may continue into the foreseeable future.
Both these factors suggest that employees’ workstations will be more physically separated from each other in a reshaped office and may employ more permanent physical barriers like partitions between them.
In addition to spreading out desks and cubicles, employees themselves may be more sparsely distributed. Certain employee groups may come into the office on just a few designated hours a week, alternating with other groups. Offices may also establish different options to control employee concentration, either 100% work-at-home or a “hybrid” of off- and on-site workers.
The contact-free office
COVID-19’s nature as a contact-spreading virus impacts our contact with physical surfaces. This reality may be reflected in future office design with technology that works to reduce touching to complete even basic functions.
For example, voice activation could be used to operate everything from a computer terminal to the audio-visual equipment in conference rooms. Optical technology could be employed to make everything from coffee makers to toilet flushers responsive to hand waves.
Smartphones can play major parts in the contact-free offices. Mobile phone controls may replace manual controls in everyday operations like printing documents or handling phone banks—even something as mundane as pushing elevator buttons.
Focus on more sanitary materials
With the increased attention on virus transmissibility through touched surfaces, even the basic materials used to build and maintain the office could evolve quickly in the coming years.
One criterion is a given material’s ability to stand up to heavy and more corrosive cleaning agents—stone and laminates can withstand such deep cleaning, whereas oiled wood may not. On the other hand, certain non-porous surfaces proven to keep the virus around longer, like steel, may be avoided.
Offices may use more methods and advanced technology to make conditions safer—such as installing ultra-violet light filters in air ducts, providing more sinks for hand-washing in various locations, or sneeze guards at every desk.
Revised Office Seating Design During COVID-19
The COVID-19 crisis, complete with temporary business shutdowns, has helped many businesses to realize how much can be accomplished with a completely remote workforce. However, you may want to bring employees back into the office environment for a number of reasons, from oversight capabilities, to productivity, to the camaraderie formed through in-person interactions, to employee mental health, just for example
Of course, it can’t be business as usual – you’ll have to conduct operations in an entirely new way if you want to ensure the health and safety of workers. Perhaps the most important change to your current setup is adding the element of social distancing. How can you revise the seating arrangements in your office spaces to reflect safe social distancing guidelines?
Adding Safe Space
The first thing you’ll need to do is separate employees, and this means dividing their work stations. While shared work spaces, including team seating arrangements, have become a popular tool for collaboration over the last several years, a return to private seating is in order post COVID-19.
Social distancing guidelines mandate a minimum of 6 feet of distance between people, but considering testing showing how far airborne droplets can spread from an uncovered cough, you might want to increase this distance or implement additional measures, like barriers. In terms of planning your layout, you’ll either have to space out employees at current seating or create an entirely new layout with individual desks spaced farther apart.
This process can be made easier with the right layout software. If you’re not keen to spend money on software for this purpose, you can find free tools and even templates online. However, it might not be a bad investment, considering you can gain future use value when you scale staffing up or down.
As you push desks apart to create a safe layout, you’ll find that you naturally have to reduce capacity in your work spaces. This could mean allowing some employees to continue working remotely indefinitely. Or you could create a shift schedule, whereby half of workers come to the office in the morning and the other half arrive in the afternoon, or with A/B scheduling for groups coming in every other day. This will increase the need for thorough cleaning and sanitization, but chances are you’re planning to increase the frequency of these activities anyway.
In addition to socially distancing your office layout, it’s wise to consider supplemental health and safety features, including the addition of walled cubicles, panel dividers, or other barriers meant to impede the spread of germs in an open-air environment. You want to create the safest possible environment for workers to return to, and physical barriers can certainly help to stop airborne particles from spreading should workers cough or sneeze.
Cubicles Make a Serious Comeback During the Coronavirus Crisis
In recent years, there’s been a marked shift in the way office environments operate, most notably in the seating arrangements. Where rows of cubicles once allowed companies to provide a large staff with relatively private space to work, without the cost of building out individual offices, more recent layouts have included a more open and collaborative workspace, devoid of dividers, or with only minimal division.
While such seating arrangements have allowed for the implementation of team work stations and easier collaboration, an argument could be made that this strategy makes it more difficult for individual employees to focus, and creates an environment where employees may feel like they’re under constant scrutiny. That said, it looks like a new shift is underway, due to COVID-19. What can companies and workers expect?
First and foremost, companies wishing to bring employees back from forced remote operations will have to comply with guidelines for social distancing, which means creating a minimum six feet of distance between each employee. This will definitely eliminate shared workspaces like groups of desks facing each other that have gained popularity over the last few years.
It will also likely limit the number of employees that can be housed in any given space at one time. For businesses that don’t want to spend the money to expand square footage in order to accommodate their work force, this could mean allowing some employees to remain in the remote workforce, or alternately, create an A/B schedule for different groups of employees to come to the office on alternating days, for example.
Even with socially distanced desks, it’s worrisome to have a large group of employees working in an open space. For this reason, cubicle dividers or safety screens of some sort are likely to be implemented.
According to a study conducted by Florida Atlantic University, when a person coughs without covering the mouth, the airborne droplets can travel more than 8 feet, well beyond the 6-foot social distancing recommendations. This distance was reduced to just over 3.5 feet with a bandana and only 2.5 inches with a quilted cotton mask.
For companies that don’t intend to enforce mask-wearing in the office environment, this obviously poses a serious risk of disease spread. One obvious way to minimize risks is to place cubicle walls or other suitable barriers around individual work spaces.
In addition to creating new layouts, businesses will also have to implement new health and safety policies and procedures, such as mandatory masks and increased office cleaning and sanitization. You may have to improve ventilation, add sanitizing stations, and provide employees with individual use items to cut down on high-touch surfaces.
With proper social distancing, isolated work spaces, and proper sanitization and other considerations, you have the best opportunity to create a safe and healthy office environment for employees and clients.