Are you struggling to maintain productivity in a shared workspace? You’re not alone! While it’s easy to get things done in the isolation of a dedicated office, many people face challenges in getting things done in a shared setting. 

Learn what you can do to enhance your flexible spaces with these five tips to make the most of a shared workspace! 

Keep It Free of Clutter

When you are sharing your workspace with others, it is essential to keep it as free from clutter as possible. This means organizing your papers or going to a completely paperless system. 

Invest in some quality desk organizers and accessories to help your teams manage the constant mess. 

Make Use of Whiteboards and Team Tools

If your entire team is in a shared workspace, then you may need to prioritize your goals. Instead of assigning everyone an individual to-do list, you can list everything that needs to be done on a stunning glass whiteboard

On the whiteboard, you can specify: 

  • Daily tasks
  • Major goals
  • Upcoming projects
  • Individual assignments

This keeps everyone motivated and in the know about what is going on in the office that day.

Create Private Areas

Even if your team members are sharing their workspaces with their colleagues, everyone will need some privacy. After all, they might need to make important phone calls or deal with sensitive information. 

Even in a flexible workspace, there should be private areas that employees can retreat to when necessary. 

This is a great time to make use of cubicles. They can help to protect your work environment and give employees dedicated, protected spaces to work in when needed, even in an otherwise open work area. 

Have More Work Stations Than You Need

One way to reduce friction among workers is to have more workspaces set up than you need. This allows employees to group together for common tasks, then split apart. It also allows for everyone to have their own office space during peak work times, especially if your team is growing!

Consider how many people will be working in a given space, then add a few extra workstations just in case. 

Provide Ample Power

In a flexible work environment, it can be helpful to have outlets scattered throughout the space. Take advantage of desks with built-in power to keep cords secure and out of the way.

Get the Furniture You Need

Whether your shared workspace is small or large, Office Furniture Direct can help you to make the most of your space. We offer both new and used wholesale office furniture to give you what you need within your budget. Contact us today to see how we can help you! 

Let us take care of your office needs with a Professional Consultation

Take full advantage of your workspace by consulting with our team. When you schedule a free design consultation, one of our staff members visits your location to assess your available space and help you design a floor plan for your new office furniture that meets all your functional and stylistic needs.

Schedule a Professional Consultation


Fast delivery and installation services are available at affordable prices. Our team can quickly and safely assemble your newly purchased furnishings to your exact specifications. Your ultimate satisfaction is important to Office Furniture Direct, so please let us know if you have any questions or concerns.

Service Area

Since opening for business more than 15 years ago, Office Furniture Direct has sold and installed furniture for small, medium, and large businesses throughout the Pacific Northwest and beyond. Call us at (503) 546-1546 to see how we can service you.

Service & Hours

Mon-Fri: 9am – 5pm
Saturday/Sunday: Closed

Office Design & Space Planning Consultations:
By Appointment M-F
Schedule Here
Or Call (503) 546-1546


View Our Resource Blog

Read Our Reviews


Our Showroom is open by appointment only for the safety of our community but we are open for business. Orders can be placed over the phone. Please browse our website and online catalog. We can offer delivery and set up/installation or arrange for socially distant pick up.

Showroom & Warehouse:
2730 NE Riverside Way
Portland, OR 97211
View Map


Phone: (503) 546-1546
Toll Free: 888-236-8389

Fax: (503) 246-4422

View Our Resource Blog

Read Our Reviews

HBC Catalog

HBC Catalog

We are a large commercial office furniture company and our prices are often well below the list price in the hbc catalog. Typically our price is around 30-35% off catalog prices, with delivery and installation included within our local service area. For exact pricing and to place an order, call us at 503-546-1546.

View hbc catalog

© 2018 Office Furniture Direct. All Rights Reserved.