When is the time to buy new office furniture?
At some point in the tenure of every business owner, it will be time to replace the office furniture. That time might coincide with the move to a new location or perhaps you are initiating a more open, collaborative layout. Maybe the old furniture is just plain worn out and literally falling apart at the seams. Whatever the case, making the move to revamp your office is a decision that comes with a great deal of planning, from color choice to timing.
The good news is, there are many options available today to bring a furniture-based spark back to your workplace, including buying new or gently used, or refurbishing the current line-up. Consider the ubiquitous but essential office chair for starters; the most used piece of equipment in most office environments. How do you know it’s time to replace a chair?
What is the chair’s condition? If an office chair is no longer comfortable, replace it. It’s that simple. If employees complain of neck or back pain, their productivity has likely also suffered. A chair’s seat and armrest padding eventually loses its comfy spring and nobody likes to squirm in a bad chair all day. Knobs and screws falling out and other stages of disrepair are additional signs it’s time for a new one.
The same approach applies to all office furniture—loss of structural integrity and comfort is your cue to take action. Now you have to decide to buy brand new or revitalize what’s there.
Should I buy new or refurbish?
Always keep comfort in mind and if you find yourself buying new chairs, tables, and computer stations every couple of years; you need to stop that cycle. Throwing money at cheap furniture is money down the drain. Quality matters and the following guidelines will help you make the best decision:
Buy new to freshen up the orange and green color scheme that has been around since the 70s. New furniture is highly adaptable and packed with modern features. Ergonomics is also highly important for long-term productivity and shows employees you are invested in their well-being.
Repurpose existing furniture saves a great deal of money. New workstations, for example, can cost upwards of $5,000. Re-use is also a big help to the environment, saving untold millions of ton of trash headed to landfills, and it’s a great way to promote your company’s sustainability.
For more office furniture buying tips, contact Office Furniture Direct at (503) 546-1546 or officefurnituredirect-pdx.com.
No matter whether your cubicle is in a professional office or a customized workspace, having a dirty work area is detrimental to your mental and physical health. Many people are in the habit of cleaning their homes but habitually ignore their workstations. To help ensure this doesn’t happen to you, here are some essential cubicle cleaning and maintenance hacks.
Wipe Down, Clean Up
Cleaning the items you touch on a daily basis is a great way to stop germs in their tracks. Common culprits include your mouse, keyboard, headset, and telephone. Suitable materials for this task include a microfiber cloth or disinfecting wipe, with the latter being more advantageous for group settings where you’ll likely be dealing with other peoples’ germs.
In addition to sanitization, it is a good idea to clear your workspace of any significant clutter by the end of the day. This ensures your workstation looks clean and is free of any potential distractions at the start of the next day, which allows you to approach your shift with clarity and peace of mind.
So you’ve already cleaned your mouse, phone, headset, keyboard, and telephone, now what? Figure out which spaces in your cubicle see the most traffic and wipe them down with disinfectant wipes. Doing this once at the end of every week is enough to keep your workstation tidy and germ free.
Don’t Let Trash Accumulate
When it comes to trash, companies typically take one of two approaches. Some hire a cleaning crew, which means all you have to do is make sure they did a good job and alert the proper authorities if anything is off, However, if you do not have a cleaning crew then you need to make sure you are taking out the trash at least twice per week. The accumulation of garbage and food results in disgusting odors and attracts germs and various pests.
No matter how frequently you clean, it is essential to make sure you are not overlooking anything. So set up a comprehensive schedule and make sure you adhere to it. This could include things like cleaning photo frames and pen holders, reducing the number of pens and personal items at your desk, and regularly cleaning cables, cords, and power strips.
Ready to take your office organization to the next level? Contact Office Furniture Direct to set up a free space planning consultation.
If you are planning an office overhaul for your business, you will be making lots of decisions over the coming months. Everything from layout to finishes will be open to consideration. If the overhaul is a success, your new office space will look wonderful, and it will also help your employees feel their best when they’re at work and will boost productivity.
You’ll be introduced to a lot of new concepts during your office overhaul, and two of these are office space planning and office design. To understand the different stages of your potential project, it’s crucial to understand the difference between these two.
Office space planning
This is the first step in the process. When you’re planning your office space, you’re looking at elements like the number of existing windows, office configuration, breaks rooms, cubicles, and more. You should consider how many employees you house in how much space, and work from there to find the optimal layout for your office.
Some newer ideas in office planning are noise abatement techniques and options in types of workspaces. Office equipment stores can offer different products – foam ceiling panels, telephone hoods – to decrease noise pollution in your office. As with most things, some employees will thrive in an open floor plan while others would benefit working in a private cubicle. A mix of the two will help your employees be productive.
This phase relies more on a theme and occurs after you have planned your office space. This is when you decide on the overall look and feel of your new office. What kind of office equipment will you choose? What kind of finishes? How modern or traditional do you want your office to look?
The final choices should reflect your brand. What are you trying to convey to your customers? How about to your employees? Settle on what your brand represents to both parties and then play around with that concept in the physical space of your office. These decisions matter in the long run because they will pull the office together into a coherent space at the end of the project.
Be sensitive to the needs of your employees and your clients when designing and planning your new office space. The experts at Office Furniture Direct have many options for you to custom match your office space with your needs. Your business will thank you.
Workstation Layouts That Enhance Productivity
Ensuring optimal levels of productivity within a workspace is no easy task. There are an incredible number of factors involved, some of which are beyond your control. If an employee is having problems at home that occupy their thoughts, you can’t do much more than give them a personal day to try to rectify the situation.
However, there are plenty of areas where you can take steps to improve productivity on a daily basis, starting with the office environment you create. The right workstation layout can have a major impact on productivity, and there are several ways you can plan for a layout conducive to enhancing efficiency and performance.
Adequate Work Space
Understanding what your employees do and how they utilize work space is essential to creating proper workstation layout, whether you’re measuring the square footage needed for each cubicle or desk area or you’re considering the optimal size of desk you’ll need and how equipment should be arranged. The work area and furniture assigned to each employee should be adequate to accommodate the work they must do.
Clutter can be a productivity killer, so you want to make sure each workstation is outfitted with the organizational tools needed to ensure organization and efficiency. This could include furniture like shelving and filing cabinets, or desktop and drawer organizers that coral cables, contain pens and pencils, and house loose papers until they can be addressed or filed away.
Productivity can be hampered by discomfort, which is why ergonomic solutions have become an essential part of the office layout. Ergonomic keyboards can help to eliminate repetitive motion injuries, for example, while ergonomic chairs and adjustable desks can reduce instances of back and neck pain, which are among the most common complaints from desk jockeys. With the right ergonomic office solutions, you’ll create a work environment conducive to greater comfort and productivity.
Technically, this has little to do with the actual layout of the workspace, unless it centers on desktop task lighting, but having abundant natural lighting is one of the most important factors when it comes to increasing productivity, so it bears mentioning. Our circadian rhythms are based on cycles of light and darkness, so when we find ourselves in a poorly lit environment, it’s only natural that we start to feel sleepy.
However you arrange your workstations and work surfaces, you need to find ways to imbue your space with natural light, as well as artificial lighting that mimics the sun. When paired with suitable workstation layouts, this element could significantly boost productivity.
How to Choose the Right Cubicles for Your Workspace
The layout in your office may seem like a passing concern. As long as you can fit the number of workstations needed to accommodate headcount, does it really matter which cubicles you use or how you arrange them?
As a matter of fact, the layout of your workspace can impact performance, productivity, and employee morale, so choosing a suitable layout and using the right elements is hugely important if you want your operation to be efficient and profitable, and you hope to retain talent. How do you go about choosing the right cubicles for your office space? Here are a few things to consider.
From a purely practical perspective, you shouldn’t purchase cubicles until you’re sure they’ll actually fit in available space. You need to measure the square footage in your office to ensure that the number and size of cubicles you have in mind will actually fit. If not, you might need to select a different product or consider expanding your workspace to fit more cubicles and employees.
Don’t forget to measure furniture, as well. Whether you have existing furniture or you’re planning to purchase desks and other needed furnishings to fill your office, it’s important to make sure the design elements in your office all work together before you buy.
What is it your employees do? Their tasks could determine the size and shape of cubicles you choose. Does the average employee need multiple monitors, myriad equipment and devices, and plenty of storage space, including filing cabinets, drawers, and shelves? Or do employees use simple enough setups that two people could reasonably share a single cubicle space with a desk on either side?
Consider Corporate Culture
Your corporate culture and the way you envision employees interacting with each other and the space could have a major impact on the cubicle design you choose. For example, do employees frequently collaborate as teams or do they mostly work solo?
Is your company’s work philosophy more traditional or creative in nature? In other words, do you encourage employee interaction or do you expect them to hunker down and get work done in silence?
You also need to consider how you want light and sound to flow through your space. Should cubicles provide seclusion so workers can focus on their tasks, or do you want an open environment that facilitates conversation and creative thinking?
When you take the time to consider your space and furnishings, how the space will be used, and the behavior you expect from employees, you’ll have a much easier time choosing suitable cubicles for your workspace.