Workstation Layouts That Enhance Productivity

Ensuring optimal levels of productivity within a workspace is no easy task.  There are an incredible number of factors involved, some of which are beyond your control.  If an employee is having problems at home that occupy their thoughts, you can’t do much more than give them a personal day to try to rectify the situation.

However, there are plenty of areas where you can take steps to improve productivity on a daily basis, starting with the office environment you create.  The right workstation layout can have a major impact on productivity, and there are several ways you can plan for a layout conducive to enhancing efficiency and performance.

Adequate Work Space
Understanding what your employees do and how they utilize work space is essential to creating proper workstation layout, whether you’re measuring the square footage needed for each cubicle or desk area or you’re considering the optimal size of desk you’ll need and how equipment should be arranged.  The work area and furniture assigned to each employee should be adequate to accommodate the work they must do.

Organizational Tools
Clutter can be a productivity killer, so you want to make sure each workstation is outfitted with the organizational tools needed to ensure organization and efficiency.  This could include furniture like shelving and filing cabinets, or desktop and drawer organizers that coral cables, contain pens and pencils, and house loose papers until they can be addressed or filed away.

Ergonomic Solutions
Productivity can be hampered by discomfort, which is why ergonomic solutions have become an essential part of the office layout.  Ergonomic keyboards can help to eliminate repetitive motion injuries, for example, while ergonomic chairs and adjustable desks can reduce instances of back and neck pain, which are among the most common complaints from desk jockeys.  With the right ergonomic office solutions, you’ll create a work environment conducive to greater comfort and productivity.

Ample Lighting
Technically, this has little to do with the actual layout of the workspace, unless it centers on desktop task lighting, but having abundant natural lighting is one of the most important factors when it comes to increasing productivity, so it bears mentioning.  Our circadian rhythms are based on cycles of light and darkness, so when we find ourselves in a poorly lit environment, it’s only natural that we start to feel sleepy.

However you arrange your workstations and work surfaces, you need to find ways to imbue your space with natural light, as well as artificial lighting that mimics the sun.  When paired with suitable workstation layouts, this element could significantly boost productivity.

How to Choose the Right Cubicles for Your Workspace

The layout in your office may seem like a passing concern. As long as you can fit the number of workstations needed to accommodate headcount, does it really matter which cubicles you use or how you arrange them?

As a matter of fact, the layout of your workspace can impact performance, productivity, and employee morale, so choosing a suitable layout and using the right elements is hugely important if you want your operation to be efficient and profitable, and you hope to retain talent. How do you go about choosing the right cubicles for your office space? Here are a few things to consider.

Take Measurements
From a purely practical perspective, you shouldn’t purchase cubicles until you’re sure they’ll actually fit in available space. You need to measure the square footage in your office to ensure that the number and size of cubicles you have in mind will actually fit. If not, you might need to select a different product or consider expanding your workspace to fit more cubicles and employees.

Don’t forget to measure furniture, as well. Whether you have existing furniture or you’re planning to purchase desks and other needed furnishings to fill your office, it’s important to make sure the design elements in your office all work together before you buy.

Consider Usage
What is it your employees do? Their tasks could determine the size and shape of cubicles you choose. Does the average employee need multiple monitors, myriad equipment and devices, and plenty of storage space, including filing cabinets, drawers, and shelves? Or do employees use simple enough setups that two people could reasonably share a single cubicle space with a desk on either side?

Consider Corporate Culture
Your corporate culture and the way you envision employees interacting with each other and the space could have a major impact on the cubicle design you choose. For example, do employees frequently collaborate as teams or do they mostly work solo?

Is your company’s work philosophy more traditional or creative in nature? In other words, do you encourage employee interaction or do you expect them to hunker down and get work done in silence?

You also need to consider how you want light and sound to flow through your space. Should cubicles provide seclusion so workers can focus on their tasks, or do you want an open environment that facilitates conversation and creative thinking?

When you take the time to consider your space and furnishings, how the space will be used, and the behavior you expect from employees, you’ll have a much easier time choosing suitable cubicles for your workspace.

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