When is the time to buy new office furniture?

At some point in the tenure of every business owner, it will be time to replace the office furniture. That time might coincide with the move to a new location or perhaps you are initiating a more open, collaborative layout. Maybe the old furniture is just plain worn out and literally falling apart at the seams. Whatever the case, making the move to revamp your office is a decision that comes with a great deal of planning, from color choice to timing.

The good news is, there are many options available today to bring a furniture-based spark back to your workplace, including buying new or gently used, or refurbishing the current line-up. Consider the ubiquitous but essential office chair for starters; the most used piece of equipment in most office environments. How do you know it’s time to replace a chair?

What is the chair’s condition? If an office chair is no longer comfortable, replace it. It’s that simple. If employees complain of neck or back pain, their productivity has likely also suffered. A chair’s seat and armrest padding eventually loses its comfy spring and nobody likes to squirm in a bad chair all day. Knobs and screws falling out and other stages of disrepair are additional signs it’s time for a new one.

The same approach applies to all office furniture—loss of structural integrity and comfort is your cue to take action. Now you have to decide to buy brand new or revitalize what’s there.

Should I buy new or refurbish?

Always keep comfort in mind and if you find yourself buying new chairs, tables, and computer stations every couple of years; you need to stop that cycle. Throwing money at cheap furniture is money down the drain. Quality matters and the following guidelines will help you make the best decision:

Buy new to freshen up the orange and green color scheme that has been around since the 70s. New furniture is highly adaptable and packed with modern features. Ergonomics is also highly important for long-term productivity and shows employees you are invested in their well-being.

Repurpose existing furniture saves a great deal of money. New workstations, for example, can cost upwards of $5,000. Re-use is also a big help to the environment, saving untold millions of ton of trash headed to landfills, and it’s a great way to promote your company’s sustainability.

For more office furniture buying tips, contact Office Furniture Direct at (503) 546-1546 or officefurnituredirect-pdx.com.

How great office furniture increases productivity

If you run a business and want to keep your staff upbeat and productive, don’t have boring furniture. It might not seem like it on the surface, but every piece of furniture in an office can boost productivity and overall efficiency; two key ingredients to a successful company. If your office environment still looks like the set of a 70s TV show, it’s time to upgrade.

Dull, bland, boring office furniture not only looks bad; it makes people lazy and irritable. People tend to lose their spark and subsequently interest in doing valuable work. One easy and popular fix is to add color. Bright colors are wonderfully adept at boosting spirits, infusing a go get ‘em attitude, and ramping up a productive day. Let’s look at more ways great office furniture can make your office thrive.

Everything has its place

If employees have to hike clear to the other end of the building to send a fax or print a copy, it’s inconvenient at best and hampers the day’s active work pace. Keep furniture and equipment in handy locations.

Keep it clean and in god repair

Stylish, colorful office furniture is the first step, but don’t let it get dirty. Nobody wants to sit on a piece of old gum or find stained clothes from grimy chairs and tables. Clean equals positive, relaxed, and productive employees. Being comfortable is key to top-shelf performance. Be aware of wear and tear and replace items that have reached the end of the road.

Use a smart layout

Communication is vital to a successful workplace and a strategic office layout makes it happen. Incorporate open spaces wherever possible and encourage furniture placement that inspires idea sharing and team spirit.

Comfort rules

Office furniture must be comfortable, period. Many office positions require sitting at a desk all day long and an adjustable, enduringly comfortable chair is critical to maintain concentration and focused work. Confer with employees on specific needs and update furniture as needed.

Table it

A good chair needs a good table to complete an efficient workstation. Use tables of adequate size to perform tasks specific to a position while allowing plenty of room for equipment such as computer, monitor, and filing systems. Cluttered is bad; ensure a nice flow to keep productivity humming along.

Bring these ideas all together by keeping the entire office neat and organized. For more information on productivity through office furniture, contact Office Furniture Direct at (503) 546-1546 or officefurnituredirect-pdx.com.

It might seem inconsequential on the surface, especially in relation to everyday demands of your business, but a well-planned office space is a major contributor to company image, employee productivity, and enduring success. Space planning is your chance to give visitors and potential clients walking through the door a great impression with sophisticated looks and efficient design. Proactive organization also goes a long way in alleviating chaos when adding employees or revamping a department.

Most importantly, intelligent office space planning can build a welcoming environment and upbeat workday atmosphere; and that is the key ingredient to a positive, motivated workforce. Employees who genuinely enjoy working for a company tend to put in extra effort and apply their best skills toward results, and clients are equally intrigued to do business with them.

What is office space planning?

Simply stated, office space planning is an interior design component that arranges office layouts conducive to collaborative company tasks. It is a strategic approach to creating an efficient workflow and seamless communication, with the end goal of increased productivity and work quality while placing emphasis on employee comfort.

Indeed, space planning considers all elements of an existing environment including a company’s daily needs, how a space influences employees’ abilities to contribute, and what employees desire in an ideal work environment.

How to set up an ideal office space

Consider the central purposes for an office space as a whole, as well as internal departments, and design around them. Perhaps you want to inspire employee collaboration and more engagement with projects, while at the same time ensuring their comfort and workday health. Every little detail should be considered from cubicle arrangement and quantity to soap dispensers to drinking fountains and cafeteria pantries.

Holistic components such as an activity room, gym, or relaxation area are also popular and beneficial; and all must be planned and prepared for accordingly. Even seating arrangements come into play, and will develop to match an individual company’s needs.

Consider aesthetics

A good-looking office space inspires, reduces stress, and carries a company’s mission and personality throughout the facility. Office space planning is a critical component for business stability and promotes long-term growth. Employees working in a well-designed space with room to move and collaborate without worrying about disruption will soon become a company’s most valuable and productive assets.

For more information on office space planning, contact the Office Furniture Direct team at (503) 546-1546 or officefurnituredirect-pdx.com.

There’s no denying the millennial generation’s impact on a great many aspects of today’s social, business, and technology worlds. Millennials made up the largest portion of the US population in 2015 and by 2020, the Bureau of Labor Statistics predicts they will occupy 50 percent of our country’s workforce. They are a young, confident, tech-savvy group with a powerful influence on reshaping workplace culture, including office design.

Businesses of all shapes and sizes compete with a stronger than ever drive to attract the best talent, and keep them. To make this happen, companies are focusing on redesigning office space to provide the most productive and comfortable working environments on the block. Millennials want to work at companies with an emphasis on social responsibility, environmental awareness, sustainability innovations, and community involvement. They place great importance on working together toward common end goals rather than focusing on bottom line profit.

Office Design Meets Employee Engagement

If the heartbeat of a company is in its culture and values and that mantra then manifests in the physical design of an office, it tends to inspire highly engaged and loyal employees. Aligning personal and corporate values goes a long way in creating a productive and innovative team.

Today’s millennial workforce is very big on flexibility and collaboration, including elements like these:

  • Minimal background noise commonly found in once-trendy open office plans.
  • A seamless blend of just enough open space, collaborative areas, and quiet work locations.
  • The latest and greatest in technology to perform at their highest level.
  • Flexible seating options.
  • Lots of natural light and well-planned acoustics.

Don’t Chain Me to a Desk

Plenty of research out there confirms that long hours at a desk are unhealthy and millennial workers want none of it. Today’s younger workers are very health-conscious and want a workspace matching that mindset. Lots of space, lighting, and colors are a big part of office design and perhaps the highest priority is mobile working styles; fluid work areas allowing spontaneous collaboration, modular furniture, and the freedom to work where they want.

Millennials also like a place to brainstorm with colleagues in a lively setting as well as the ability to retreat to a quiet area when it’s time to dig way in to a project. And don’t forget to mix in a little fun. Down time at work is a great way to boost morale and productivity.

For more information on the latest trends in office design, contact the Office Furniture Direct team at (503) 546-1546 or officefurnituredirect-pdx.com.

Important Factors To Consider When Outfitting Your Office With Cubicles 

Finding the perfect set of cubicles is essential for any business. After all, this is where your employees will be spending most of their time. To this extent, the right set of workstations will inspire contentment and productivity. However, choosing the right set can be a challenge.

Whether you’re outfitting a small space or an entire office building, here are some important factors to consider when purchasing cubicles for your office.

Keep Employee Needs In Mind

Cubicles that fail to meet your employees’ daily needs can actually be detrimental to your business. So before you decide on a particular style or brand, pay close attention to how your employees work. What are their tasks in the day and how do they go about accomplishing them? Does doing so require a certain level of privacy? Do they need any extra space? All of these are important questions that will have bearings on your final decision.

Budgetary Constraints

Odds are your budget is not infinite. However, that doesn’t mean you won’t be able to find stylish, reliable cubicles at a reasonable price. In fact, the odds are stacked in your favor, as most people tend to overestimate the cost of new cubicles.

Spatial Constraints

Maintaining a productive flow throughout the office is paramount to the success of your business. Cubicles that problematize or disrupt the flow should be discarded in lieu of something more adherent to your office’s spatial dimensions. So before you go out and buy the first thing that catches your eye, make sure to take room measurements. Doing so might inspire an entirely new approach or increase resolve as it pertains to your current trajectory. Either way, the productivity you inspire will reward you down the line.

Maintain That Office Aesthetic

While functionality is undoubtedly the most important thing to consider when selecting cubicles, it is good to keep your office’s aesthetic in mind. Maintaining a sense of unity will continually reinforce the core ethos of your business.

Ready to find the perfect cubicles? Contact Office Furniture Direct today. In business for over 15 years, they are one of Portland’s premier suppliers of new and pre-owned office furniture. Their comprehensive selection is sure to contain something that’s perfect for your project. Beyond that, they offer free space planning consultations where a staff member visits your home to assess the space and help you design a custom floor plan, as well as expedient installation by a licensed firm.

Workstation Layouts That Enhance Productivity

Ensuring optimal levels of productivity within a workspace is no easy task.  There are an incredible number of factors involved, some of which are beyond your control.  If an employee is having problems at home that occupy their thoughts, you can’t do much more than give them a personal day to try to rectify the situation.

However, there are plenty of areas where you can take steps to improve productivity on a daily basis, starting with the office environment you create.  The right workstation layout can have a major impact on productivity, and there are several ways you can plan for a layout conducive to enhancing efficiency and performance.

Adequate Work Space
Understanding what your employees do and how they utilize work space is essential to creating proper workstation layout, whether you’re measuring the square footage needed for each cubicle or desk area or you’re considering the optimal size of desk you’ll need and how equipment should be arranged.  The work area and furniture assigned to each employee should be adequate to accommodate the work they must do.

Organizational Tools
Clutter can be a productivity killer, so you want to make sure each workstation is outfitted with the organizational tools needed to ensure organization and efficiency.  This could include furniture like shelving and filing cabinets, or desktop and drawer organizers that coral cables, contain pens and pencils, and house loose papers until they can be addressed or filed away.

Ergonomic Solutions
Productivity can be hampered by discomfort, which is why ergonomic solutions have become an essential part of the office layout.  Ergonomic keyboards can help to eliminate repetitive motion injuries, for example, while ergonomic chairs and adjustable desks can reduce instances of back and neck pain, which are among the most common complaints from desk jockeys.  With the right ergonomic office solutions, you’ll create a work environment conducive to greater comfort and productivity.

Ample Lighting
Technically, this has little to do with the actual layout of the workspace, unless it centers on desktop task lighting, but having abundant natural lighting is one of the most important factors when it comes to increasing productivity, so it bears mentioning.  Our circadian rhythms are based on cycles of light and darkness, so when we find ourselves in a poorly lit environment, it’s only natural that we start to feel sleepy.

However you arrange your workstations and work surfaces, you need to find ways to imbue your space with natural light, as well as artificial lighting that mimics the sun.  When paired with suitable workstation layouts, this element could significantly boost productivity.

How to Choose the Right Cubicles for Your Workspace

The layout in your office may seem like a passing concern. As long as you can fit the number of workstations needed to accommodate headcount, does it really matter which cubicles you use or how you arrange them?

As a matter of fact, the layout of your workspace can impact performance, productivity, and employee morale, so choosing a suitable layout and using the right elements is hugely important if you want your operation to be efficient and profitable, and you hope to retain talent. How do you go about choosing the right cubicles for your office space? Here are a few things to consider.

Take Measurements
From a purely practical perspective, you shouldn’t purchase cubicles until you’re sure they’ll actually fit in available space. You need to measure the square footage in your office to ensure that the number and size of cubicles you have in mind will actually fit. If not, you might need to select a different product or consider expanding your workspace to fit more cubicles and employees.

Don’t forget to measure furniture, as well. Whether you have existing furniture or you’re planning to purchase desks and other needed furnishings to fill your office, it’s important to make sure the design elements in your office all work together before you buy.

Consider Usage
What is it your employees do? Their tasks could determine the size and shape of cubicles you choose. Does the average employee need multiple monitors, myriad equipment and devices, and plenty of storage space, including filing cabinets, drawers, and shelves? Or do employees use simple enough setups that two people could reasonably share a single cubicle space with a desk on either side?

Consider Corporate Culture
Your corporate culture and the way you envision employees interacting with each other and the space could have a major impact on the cubicle design you choose. For example, do employees frequently collaborate as teams or do they mostly work solo?

Is your company’s work philosophy more traditional or creative in nature? In other words, do you encourage employee interaction or do you expect them to hunker down and get work done in silence?

You also need to consider how you want light and sound to flow through your space. Should cubicles provide seclusion so workers can focus on their tasks, or do you want an open environment that facilitates conversation and creative thinking?

When you take the time to consider your space and furnishings, how the space will be used, and the behavior you expect from employees, you’ll have a much easier time choosing suitable cubicles for your workspace.

Design & Layout

When you are looking to reconfigure your office’s layout and overall design, things can become overwhelming rather quickly. With so many design options and layouts to choose from, it can be hard to narrow things down and to choose the best options for your specific workspace. While all workspaces are different and all require different design elements to thrive, here are a few tips to consider when reconfiguring your office’s design and layout:

Utilize Natural Light

Natural light is much better for the human eye than fluorescent light. The latter can cause headaches and eye strains. Additionally, natural light helps to control your melatonin levels. This affects how focused and alert one feels. The more your employees are exposed to natural light, the more alert they will feel; this, in turn, will boost productivity.

Be Spacious

Be conscious about how you use the space in your office. Employees should be able to move about freely and furniture should be situated in a way where, if an emergency arises, people can exit the office in a safe and quick manner.

Prioritize Storage

For many, storage is often the last thing that is considered when they are redesigning an office. However, storage should be prioritized. By ensuring your office has ample storage, clutter will be reduced. This will allow employees to work in a more efficient manner.

Don’t Skimp

While it can be tempting to purchase furniture based on cost, make sure that the furniture you purchase for your office is of good quality. With cheap furniture, you get what you pay for. Not only will this make your office look subpar, but poor-quality furniture can affect the health of your employees negatively. Ergonomic office chairs, for example, have been proven to increase productivity and reduce the number of sick days that employees take. Additionally, higher-quality furniture lasts longer than poorly made furniture; this will save you money in the long run.

Use Your Lobby

Your lobby is the first thing customers and clients see when they step into your office. It is important that your lobby reflects your business and what your business offers. It should have comfortable seating and should be an extension of your business.

Reconfiguring your office does not have to be an overwhelming experience. By using these tips when designing your new office, you will be able to create a space that reflects the values of your business and that stimulates pride in the people that work there.

Contact the Experts at OFD today or Schedule an Appointment for a Free Consultation.

Professional Design

As our culture shifts from work, work, work to promoting a more balanced work life, one of the more notorious changes within offices has been the overall design of the office itself. More and more companies are realizing the importance of creating a space that employees want to work in versus a space that employees have to work in.

An office that is designed with intent is an office that employees can take pride in; this, in turn, can boost productivity as well as overall office morale. The key to a creating a well-designed office is to hire a professional. Here are a few benefits of hiring a professional to design your office space:

Save Time and Money

Many business owners may think that hiring an interior design professional will cost them more money than it would cost to simply re-design their office themselves. However, a professional is able to make strategic choices, does not need to adapt to a design learning curve, and will not have to experiment with different styles (which costs money in the long run). Further, you are able to save time. You can focus on business while a professional interior designer focuses on the aesthetics of your office.

High-Quality Materials

A professional designer knows what materials are best and has connections in place to ensure that the items you are receiving are high-quality and long-lasting. This helps avoid the usage of cheap materials that wear down quickly over time.

A Vision

Setting out to re-design an office on your own can become overwhelming. It can be hard to see the bigger picture. A design professional will present you with a mock-up of what you can expect the final product to be. This allows you to add your opinions in so he or she can tweak the plan to fit your wants and needs.

Maximizing Space

Design professionals know how to use the space available to them in a precise way. He or she will ensure that your space is designed in a way that encourages productivity and does not hinder people from getting their jobs done or from moving about the office without obstructions.

Hiring a design professional to design your office is a wise choice. A well-designed office is a fantastic way to ensure that employee productivity is boosted, stress is reduced, and that you are able to keep up with the changes in how people work in this day and age.

Contact the Experts at OFD today or Schedule an Appointment for a Free Consultation.

Optimize Your Office Layout

Most people spend a majority of their days in an office setting. At (at least) 40 hours per week, it is important that this shared working space is optimized in a way that maximizes both comfort and productivity. If you are looking to change up your current office space in an attempt to make the best use of the space, here are five ways to do so:

  1. Plan Ahead

Before you start buying an array of accessories and bulky treadmill desks, it is important to sit down, make a budget, and come up with a list of priorities. Then, you should decide on who will be the main decision maker in regard to designing your new space. If you have the funds, an interior designer is worth consideration as hiring a designer will be less time-consuming. Finally, consider your employees and what they (and your company as a whole) require in order to work as productively and comfortably as possible.

  1. Toss Uncomfortable Furniture

Before you begin rearranging the furniture in your office, think about whether or not it is worth keeping. Poorly made furniture or furniture that is worn is not just an eyesore – it is a health hazard. Furniture that is not made with the body in mind can result in various health problems for your employees like chronic back pain, migraines, carpal tunnel syndrome, and eye strain. Ergonomic desk chairs, for example are fantastic places to start when looking for new office furniture.

  1. Give Your Employees a Choice

Research has shown that employees report higher satisfaction in their jobs when they are given the freedom to personalize their workspaces or choose where in the office they would like to work.

  1. Do Not Neglect Lighting

Lighting in an office matters. The more natural light, the better. Studies have shown that 68% of employees report that they are unhappy with the lighting in their offices. If natural light is not possible due to a lack of windows (or sun), consider lighting that mimics natural light.

  1. Create a Relaxation Space

In order for your employees to be productive, they need breaks in areas where work is not permitted. Design a space that does not have computers or anything that would be considered work-related. The more relaxed your employees are, the more productive they will be.

By utilizing these five ways to optimize your office layout, you will be able to design an office that is productive and that is simply a great place to work.

Contact the Experts at OFD today or Schedule an Appointment for a Free Consultation.

Let us take care of your office needs with a free consultation

Take full advantage of your workspace by consulting with our team. When you schedule a free design consultation, one of our staff members visits your location to assess your available space and help you design a floor plan for your new office furniture that meets all your functional and stylistic needs.

Schedule a Free Consultation

Delivery/Installation

Fast delivery and installation services are available at affordable prices. Our team can quickly and safely assemble your newly purchased furnishings to your exact specifications. Your ultimate satisfaction is important to Office Furniture Direct, so please let us know if you have any questions or concerns.

Service Area

Since opening for business more than 15 years ago, Office Furniture Direct has sold and installed furniture for small, medium, and large businesses throughout the Pacific Northwest and beyond. Call us at (503) 546-1546 to see how we can service you.

Customer Service

Phone: (503) 546-1546
WA: (425) 366-7375
ID: (208) 314-3155

Fax: (503) 246-4422

 

View Our Resource Blog

Summer Hours

Mon-Fri: 8am – 4pm
Saturday/Sunday: Closed

Location

Our showroom is open to the public Mon-Fri. No appointment needed.

6565 SW Macadam Ave
Portland, OR 97239
View Map

We are moving in Fall 2019 to:
2730 NE Riverside Way
Portland, OR 97211

HBC Catalog

HBC Catalog

We are a large commercial office furniture company and our prices are often well below the list price in the hbc catalog. Typically our price is around 30-35% off catalog prices, with delivery and installation included within our local service area. For exact pricing and to place an order, call us at 503-546-1546.

View hbc catalog

© 2018 Office Furniture Direct. All Rights Reserved.